Learner Records & Admissions
Keep learner profiles, family contacts and form groups up to date in one place, let families update their own details and take new applications online.
School Management System for Namibian Schools
by PHOENIX
Learner records, attendance, assessment and fees — in one secure online platform
ONE PLATFORM FOR YOUR WHOLE SCHOOL
School Administration Software, Hosted for You
Attendance registers, fee books, mark sheets and spreadsheets that never quite agree — school administration takes up time that belongs to learners.
PHOENIX hosts, sets up and supports Gibbon, the free, open-source platform for schools and colleges created by educators, so your whole school works from one secure, up-to-date system.
Gibbon brings administration, teaching and assessment together: learner and staff records, admissions, attendance, timetables, lesson planning, markbooks, fees and communication with parents. It runs in a web browser, so office staff, teachers, parents and learners log in from any computer, tablet or phone — with nothing to install and no server in the staffroom.
We take care of the hosting, updates and backups, and work with your school online — from the first demo to training your staff — wherever in Namibia you are.
Looking for online courses rather than school administration? See Moodle hosting or all our e-learning platforms for schools.
Gibbon School Platform
- Learner, staff & parent records
- Admissions & online application forms
- Attendance & timetables
- Lesson planning with rich multimedia
- Markbooks, rubrics & assessment tracking
- Fee invoices & expense approvals
- Parent access to attendance & marks
- Hosted & supported by PHOENIX
from only
N$ 1 200 p/M
excl. VAT · up to 200 students · 10 GB storage
N$ 1 200 p/M
excl. VAT · up to 200 students · 10 GB storage
WHAT YOUR SCHOOL CAN MANAGE
Everyday school administration in one place — instead of registers, fee books and scattered spreadsheets
Attendance & Timetables
Take registers online in seconds, follow up on absences straight away and keep class and teacher timetables organised.
Planning & Teaching
Plan lessons with rich multimedia, share resources across departments and organise the school's activities programme.
Assessment & Progress
Capture marks in digital markbooks and rubrics, run formal assessments and follow each learner's progress over time.
School Fees & Expenses
Create, issue and track invoices for school fees, and route expense requests through a clear approval process.
Communication & Learner Support
Message staff, parents and learners, record individual needs and behaviour, and run the school library from the same system.
CREATED BY EDUCATORS, FOR EDUCATORS
Why Gibbon?
Gibbon is a flexible school platform built by teachers to solve the problems schools face every day — not a business system adapted for education.
- Free, open-source software (GNU GPL) — you pay for hosting and support, not for licences
- Created by teachers in 2010 and now stewarded by the non-profit Gibbon Foundation
- Used by international, public, home and refugee schools around the world
- Student centred and teacher led: one platform for staff, learners and parents
Gibbon
Gibbon vs Paper & Spreadsheets
| Aspect | Paper & spreadsheets | Gibbon, hosted by PHOENIX |
|---|---|---|
| Learner information | Scattered across files, forms and personal spreadsheets | One up-to-date record per learner, shared with the staff who need it |
| Attendance | Paper registers, counted and filed by hand | Registers taken online, absences visible straight away |
| Marks & progress | Mark sheets copied from one document to the next | Markbooks and rubrics in one place, with progress tracked over time |
| School fees | Receipt books and manual reconciliation | Fee invoices created, issued and marked as paid in Gibbon |
| Parents | Letters home and phone calls | Messenger plus parent access to attendance, marks and behaviour |
| Access | Only in the office, during office hours | Any browser, on any device, wherever staff are working |
| Backups | A lost file or broken laptop means lost records | Hosted, backed up and kept up to date by PHOENIX |
| Cost | Hidden in hours of staff time | From N$ 1 200 p/M excl. VAT — up to 200 students, 10 GB storage |
See it for yourself. Ask for demo access and click through Gibbon with your own office staff and teachers before you decide. Request demo access.
STRAIGHT ANSWERS
School Management System FAQ
What is a school management system?
A school management system is web-based software that brings a school's administration into one place: learner and staff records, admissions, attendance, timetables, fees, marks and reports, and communication with parents. Instead of registers, fee books and separate spreadsheets, everyone works from the same up-to-date information.
Why does PHOENIX use Gibbon?
Gibbon is a free, open-source school platform created by educators in 2010 and stewarded by the non-profit Gibbon Foundation. It covers administration, teaching and assessment in one system, and because it is open source there are no licence fees — you pay PHOENIX for hosting, set-up and support.
How much does a hosted school management system cost?
Hosted Gibbon starts from N$ 1 200 per month excl. VAT for up to 200 students and 10 GB of storage on a shared server. Larger schools, and schools that want a dedicated server, receive an individual quote.
Do we need to install software or buy a server?
No. Gibbon runs in a web browser and is hosted on PHOENIX servers, so staff, parents and learners log in from any computer, tablet or phone with an internet connection. There is no server to buy or maintain at your school.
Can parents see their child's information?
Yes. Gibbon can share attendance, markbook and behaviour information with parents, and its data updater lets families keep their own contact details current. Access is controlled by user roles, so staff, parents and learners only see what is meant for them.
Can we bring in our existing learner and staff lists?
In most cases, yes. Learner, staff and class lists kept in spreadsheets can usually be imported during set-up. We look at your existing files first and tell you exactly what can be transferred.
Who looks after updates, backups and support?
PHOENIX does. We host Gibbon, keep it up to date, back up your data and support your office staff online, so your school can focus on teaching.
Do we need to be in Windhoek to work with you?
No. PHOENIX works online with schools across Namibia. Demos, set-up, training and support all happen remotely, so a school in Rundu or Lüderitz is served exactly like one in Windhoek.
FURTHER READING
Guides for School Leaders
Education
School Management Systems in Namibia: What to Look For
What should a school management system in Namibia do? A practical checklist of features, data protection, costs and vendor questions for principals.
Education
Moodle vs Google Classroom: Why Moodle Serves Your School Better
Moodle vs Google Classroom compared for Namibian schools and colleges: cost, assessment, offline learning and data control, and why Moodle comes out ahead.
Security
Namibia's Data Protection Bill: What It Means for Your Website
Where Namibia's Data Protection Bill stands in October 2026, what the latest draft requires, and a practical checklist to get your website ready now.
READY FOR A SMARTER SCHOOL OFFICE?
Tell us about your school and we'll set you up with demo access — online, wherever in Namibia you are